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| NEWS ITEMS: |
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| June 12, 2008: |
During February/March 2008, the Working Capital Fund (WCF) was audited,
consistent with the DOE effort under OMB Circular A-123. The audit mapped
financial processes and tested internal controls related to collecting program
funding, obligating it to WCF accounts, distributing these funds to business
accounts and charging program accounts with costs in a timely and accurate
manner. The CFO, through its contractors, audited both Working Capital
Fund Accounting and Sub-allocations of Working Capital Funds in two separate
audits.
The audits evaluated three types of risk: 1) The impact
to the Department if the accounting for the WCF is incorrect;
2) if billings to customers are incorrect; and
3) if sub-allocations to business lines are incorrect or
untimely. The audit identified sixteen controls currently
in place by fund management to eliminate the risks identified.
The auditors conducted sixteen tests to determine the effectiveness
of these controls in addition to determining whether there was
a need for further controls. The auditors report documents
the financial controls of the fund and explains the performance
of these controls.
The tests resulted in no failures
of controls and gave the auditor reasonable assurance of
internal controls over the financial processes of the WCF. |
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| May 13, 2008: |
| The WCF Fund Manager invites you to review the
FY 2008 Five-Year Plans
prepared by the respective businesses for your review.
If you have comments, please provide them to Bob Emond or
directly to the business point of contact listed elsewhere
on this page. |
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| May 12, 2008: |
| The Fund Manager has completed FY 2008 Second Quarter Reviews with
the respective Working Capital Fund businesses and has prepared the
attached FY 2008 Second
Quarter Report for your review.
The April WCF Bill is also available now.
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| April 25, 2008: |
| The Draft
Minutes for the February 27, 2008 Board Meeting are available for
your review. |
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| February 20, 2008: |
| The Fund Manager has released the
FY 2008 First Quarter Report
to the Working Capital Fund Board in draft for their review prior to the WCF
Board Meeting scheduled for February 27, 2008. |
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| December 14, 2007: |
| The Fund Manager and Working Capital Fund Businesses have revised
the "Guide to Services, Policies and
Procedures", the Blue Book for FY 2008." |
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| December 14, 2007: |
| The Draft
Minutes for the December 6, 2007 Working Capital Fund meeting is
now available for your review. |
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| December 7, 2007: |
| The Working Capital Fund Board met yesterday. The Board approved
the May 23 Minutes. The Chair presented the
FY 2007 Annual
Report to the Board. The financial condition of the Fund
is sound. The Fund experienced -$0.9 million in net earnings during
FY 2007 on earnings of $107.2 million. Despite this loss, the fund has
recorded cumulative net earnings of $12.9 million since FY 1997 or
approximately 1.3% of earnings over the eleven year period. Financial
performance has varied substantially among businesses, but the overall
result for the first eleven years has been substantially a breakeven
situation, in line with Congressional and Departmental policies. |
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| October 31, 2007: |
| The WCF is issuing its annual Indirect Study to comply with
Congressional and DOE Inspector General guidance. On
September 24, 1999, the Inspector General conducted its most
recent periodic audit of the Working Capital Fund, concluding,
“The Fund was operated in compliance with the required
administrative controls, used performance measures
appropriately, and implemented actions to correct problems
identified in the prior period where feasible.” The audit
did not make any recommendations. In response to an earlier
1997 Inspector General report, Working Capital Fund
management agreed to provide a report to the Board that
identifies Working Capital Fund business costs not now
reflected in the Working Capital Fund pricing structure.
The first report was transmitted to the Board on June 30, 1998.
The latest report
is available for your review. |
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| October 31, 2007: |
| The Fund Manager has completed his update of the
Working Capital Fund
Benefit/Cost Analysis Update, (1997-2007).
You can view
this document here. During the 11 years of the
Fund, the average annual costs of continuing businesses
decreased by $7 million or over 8 % in current (as spent)
dollars, so direct DOE budget savings have been $77 million.
When inflation is taken into consideration, the savings from
the Fund are estimated to be nearly $20 million/year or over
20%. This represents approximately $218 million over the life
of the Fund in constant FY 2000 dollars. |
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| August 20, 2007: |
| The Working Capital Fund Manager has updated the
Guide to Service,
Policies, and Procedures (Blue Book) for FY 2007.
The major change is the discussion of the new Financial
Reporting Control Assessment Business Line. This update is
available on this web page and earlier versions have been
replaced. |
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| May 24, 2007: |
FY 2007 WCF Five-year Plans:
The WCF Fund Manager is proud to make Five-year business
plans available for customer review. Because these plans
are prepared for the WCF Board the core requirements include:
- Support WCF Board decision-making and pricing policies
for use during the discussion of impacts on the budget year.
- Include an economic analysis of the factors underlying
the need for a change in pricing policy.
- Present the business-line outlook, including a
comprehensive understanding of needs and capabilities
of customer and suppliers.
- Explain the business to customers.
- Set the performance standards that are reviewed on
a quarterly basis in the Fund Manager's quarterly review
and reported each year in the Annual Financial Report to
the WCF Board.
- Present strategies that link spending and management
effort to achieving the respective goals.
We use a balanced scorecard methodology because we believe
that by managing leading performance indicators for customers,
employees and systems, and processes, our businesses will
achieve their objectives (a lagging indicator of program
success). Once goals are established in each of these areas,
then resources can be allocated to maintain the balance. |
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| April 30, 2007: |
| The fund manager provides projections for the Working
Capital Fund components of your
FY 2009 Corporate Budget Projections. Unless otherwise noted,
these estimates are based on current Board pricing policies,
current consumption patterns, and specific cost changes
associated with building rent and energy charges. |
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| April 25, 2007: |
| The Working Capital Fund Board met to review the
FY 2007 Second Quarter Financial Report and initiate
activities related to the FY 2009 Budget. The Board was
asked to consider pricing proposals to implement new
activities in the Fund. The Board is forming five working
groups to develop pricing proposals for the eight new
business segments, with the goal of reporting back to
the Deputy Secretary by May 25, 2007. The
Draft Minutes of this meeting are available for
your review. |
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Guide to Services |
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Service Providers:
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| Office Supplies
- PAPERCLIPS, operates two main and one satellite self service stores for the
Department of Energy Office of Administration, Office of Operations. These
stores provide a wide variety of consumable office products that are tailored
to meet the DOE customer's requirements. Although there is no associated web
site currently, we are negotiating with the service providers to initiate
this facility for ease of customer use. |
| Mail Business Line
- The DOE Mail Center provides a variety of mail services for all official and
other authorized mail for the Department of Energy and its employees. The services provided include
the processing of all incoming postal mail, outgoing official mail, internal mail processing,
accountable mail processing, pouch mail, a variety of overnight express mail services, directory
services, and pick-up and delivery services. |
| Photocopy and
Printing & Graphics Business Lines - Printing, Copying and Distribution
Services include: Copier Management Program, DOE Printing and Mail Policy,
Staffed Copy Center , Walk-Up Copier Locations, Digital Reproduction of
Documents, Optical Scanning, Optical Character Recognition (OCR), Printing
Procurement Products and Services, Web Job Tracking System, Distribution
Services, Map of DOE Field Facilities for Copying & Duplicating and Field
Facilities Contacts for Printing & Mail. |
| Building
Occupancy Business Line - includes: Rent, Operations & Maintenance, Parking,
Supply Stores, SEET Schedule and Form, Cafeterias, Tenant Alterations, Keys and
Locks, Space Management, Headquarters Occupational Safety and Health, and the
Recycling Program. |
| Telephone Business Line
- provides DOE HQ Network users and administrators with information and support
within the area of Telecommunications Management at DOE Headquarters . |
| Networking Business Line
- The DOE Corporate Network (DOEnet) is a centrally-managed Wide Area Network
designed to carry business sensitive data to users throughout the DOE community.
DOEnet provides connectivity between 38 DOE sites utilizing Asynchronous
Transfer Mode (ATM) technology. |
| DOENet Operations - provides a
broad range of technical support services for the daily operations,
maintenance, and administration of network syste ms and services used by
all DOE Headquarters organizations. |
| Project Management Career Developer
Program (PMCDP) - Services provided include: Coursework research and
development, Project Management Research and Development, Courseware Prototype
and Delivery, Curriculum Management, Certification Management, Evaluation,
Market Research, Marketing and Knowledge Management. |
| Corporate
Training Services - Business Line combines Training Delivery and Services
(TDS) with The Energy Online Learning Center (OLC) to deliver courses which
support the department's mission progra ms . This new business will continue
the goals of the Professional Skills Training and the OLC to focus on customer
requirements and develop course offerings that serve the evolving needs of the
Department's program missions. |
| CHRIS Business Line - The Corporate
Human Resource Information System (CHRIS) is a nation-wide operational system
within the Department of Energy that serves as the official system of record
for human resource management information for all DOE employees. |
| Procurement
Management - The Procurement Management Business Line combines Purchase
Card Surveillance with Contract Closeout to further ensure the integrity
of the procurement function within the DOE. These business segments help
validate compliance with procedures and improve the internal controls
of the Department and respond to specific issues raised by the
Inspector General. Ultimately, they result in savings to programs
by avoiding fraud, waste, and abuse. This business does not maintain
a web site, however, you can get contact information at the link to
DOE Procurement. |
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