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Working Capital Fund Staff WCF Staff
Bob Emond, Howard Borgstrom, Ronald Mayo
 
NEWS ITEMS:
 
December, 2009:
The Working Capital Fund Board met on December 8 to discuss the FY 2009 Financial Report for the Fund and to discuss issues related to the FY 2011 and FY 2012 budget requests. The draft minutes of the meeting are attached for your review. If you have any questions, please contact Robert Emond at 202.586.2354.
 
November 24, 2009:
The FY 2009 Annual Report to the WCF Board is available for your review online. The operating statement and the balance sheet reflect the continued health of the Fund and its component businesses. Despite a $7.4 million profit in FY 2009, cumulative business line expenses since FY 2007 are 98.6% of earnings, well within the defined criteria for operating a revolving account under a break-even policy objective. Costs and earnings have remained in balance, customers are paying their charges on time, the accounting system has improved our tools for managing balances, and business line managers have been prudent in their use of customer funds. Please read the complete report for detailed information about the net income for each business line, a description and explanation of balance sheet items, and a performance report by each business line financed in the DOE WCF.
 
September 3, 2009:
The Fund Manager presents the FY 2009 WCF Cost Structure Analysis. This report is prepared in response to the 1997 Inspector General report on Fund pricing structure. Highlights include: changes to Fund operations since the original report, the impact of competitive sourcing on Fund businesses, and a history of cost trends since FY 1998. If you have any questions, please call Robert Emond at 202.586.2354.
 
August 17, 2009:
Attached for your consideration is the FY 2009 Third Quarter Report to the WCF Board. Based on our reviews, the Fund is performing in a manner consistent with Board policy. Cumulative earned revenue is $ 105.1 million for the Third Quarter. Business Expense for the same period is $109.4 million resulting in net loss of $4.3 million. This is due largely to $3 million advanced in FY 2008 for network upgrades and the transition to digital phone switches. Both activities were billed to programs in prior years, but the costs are recorded in FY 2009.
 
June 8, 2009:
The Working Capital Fund Board met on June 3 to discuss the financial performance of the Fund and to discuss issues related to the FY 2011 budget request. The draft minutes of the meeting are attached for your review. If you have any questions, please contact Robert Emond at 202.586.2354.
 
May 28, 2009:
On May 27, the WCF Fund Manager issued the WCF FY2011 Budget Guidance for use in Program budgets. This guidance is based on current policies as well as proposals being considered by the WCF Board. This proposal should receive final Board consideration this summer before Program budgets are due for review by the Office of Budget. If you have any questions, please contact Robert Emond at 202.586.2354.
 
May 27, 2009:
The Working Capital Fund received an audit opinion pursuant to the DOE A-123, Management Accountability and Control program. The evaluation discusses risks associated with Fund Operations and internal controls that are in place to mitigate those specific risks. A separate evaluation of the WCF Accounting procedures was conducted last year and reported to the Board at that time. This evaluation reviewed non-accounting procedures and focused largely on the governance practices of the WCF. The summary finding follows: The tests showed that the controls are in place and are working as designed. Based on the tests conducted it appears that the controls are adequate to mitigate the risks.

If you would like to receive a copy of the complete evaluation of WCF governance controls or the accounting evaluation, please contact Robert Emond at 202.586.2354.
 
May 5, 2009:
Attached for your consideration is the FY 2009 Second Quarter Report to the WCF Board. Based on our reviews, the Fund is performing in a manner consistent with Board policy. Cumulative earned revenue is $65.2 million for the Second Quarter. Current earnings are below budget estimates because of the extent of the Continuing Resolutions, which will be remedied in the third quarter report. Business Expense for the same period is $70.9 million resulting in net loss of $5.7 million, due largely to $3 million advanced in FY 2008 for network upgrades, which costs are being reported in FY 2009. This upgrade was financed from cumulative profits in the Network business line; therefore, there is no income to offset these costs.
 
February 6, 2009:
The Fund Manager is releasing the FY 2009 First Quarter Report of WCF Operations. Based on our reviews, the Fund is performing in a manner consistent with past years. Most businesses are expected to break even. Earned revenue for the Fund has totaled slightly under $31.3 million for the first quarter, on track for an annual level of approximately $117.5 million (consistent with the Continuing Resolution). Business Expense for the same period was $30.5 million resulting in net income of $0.8 million.
 
January 29, 2009:
The Fund Manager and Working Capital Fund Businesses have revised the "Guide to Services, Policies and Procedures", the Blue Book for FY 2009.
 
  Guide to Services


Service Providers:

Office Supplies - PAPERCLIPS, operates two main and one satellite self service stores for the Department of Energy Office of Administration, Office of Operations. These stores provide a wide variety of consumable office products that are tailored to meet the DOE customer's requirements. Although there is no associated web site currently, we are negotiating with the service providers to initiate this facility for ease of customer use.
Mail Business Line - The DOE Mail Center provides a variety of mail services for all official and other authorized mail for the Department of Energy and its employees. The services provided include the processing of all incoming postal mail, outgoing official mail, internal mail processing, accountable mail processing, pouch mail, a variety of overnight express mail services, directory services, and pick-up and delivery services.
Photocopy and Printing & Graphics Business Lines - Printing, Copying and Distribution Services include: Copier Management Program, DOE Printing and Mail Policy, Staffed Copy Center , Walk-Up Copier Locations, Digital Reproduction of Documents, Optical Scanning, Optical Character Recognition (OCR), Printing Procurement Products and Services, Web Job Tracking System, Distribution Services, Map of DOE Field Facilities for Copying & Duplicating and Field Facilities Contacts for Printing & Mail.
Building Occupancy Business Line - includes: Rent, Operations & Maintenance, Parking, Supply Stores, SEET Schedule and Form, Cafeterias, Tenant Alterations, Keys and Locks, Space Management, Headquarters Occupational Safety and Health, and the Recycling Program.
Telephone Business Line - provides DOE HQ Network users and administrators with information and support within the area of Telecommunications Management at DOE Headquarters .
Networking Business Line - The DOE Corporate Network (DOEnet) is a centrally-managed Wide Area Network designed to carry business sensitive data to users throughout the DOE community. DOEnet provides connectivity between 38 DOE sites utilizing Asynchronous Transfer Mode (ATM) technology.
DOENet Operations - provides a broad range of technical support services for the daily operations, maintenance, and administration of network syste ms and services used by all DOE Headquarters organizations.
Project Management Career Developer Program (PMCDP) - Services provided include: Coursework research and development, Project Management Research and Development, Courseware Prototype and Delivery, Curriculum Management, Certification Management, Evaluation, Market Research, Marketing and Knowledge Management.
Corporate Training Services - Business Line combines Training Delivery and Services (TDS) with The Energy Online Learning Center (OLC) to deliver courses which support the department's mission progra ms . This new business will continue the goals of the Professional Skills Training and the OLC to focus on customer requirements and develop course offerings that serve the evolving needs of the Department's program missions.
CHRIS Business Line - The Corporate Human Resource Information System (CHRIS) is a nation-wide operational system within the Department of Energy that serves as the official system of record for human resource management information for all DOE employees.
Procurement Management - The Procurement Management Business Line combines Purchase Card Surveillance with Contract Closeout to further ensure the integrity of the procurement function within the DOE. These business segments help validate compliance with procedures and improve the internal controls of the Department and respond to specific issues raised by the Inspector General. Ultimately, they result in savings to programs by avoiding fraud, waste, and abuse. This business does not maintain a web site, however, you can get contact information at the link to DOE Procurement.


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U.S. Department of Energy | 1000 Independence Ave., SW | Washington, DC 20585
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